Privacy & Cookies

Who we are

Wedding Fit Co. is a trading name of The Wedding Fit Co Ltd, a company registered in England and Wales (company number 17518799), registered office 71-75 Shelton Street, Covent Garden, London WC2H 9JQ. We decide how your information is used, which makes us the “controller” under UK data protection law. Questions about this policy go to privacy@weddingfit.co.

What we collect

Enquiries. Your name, email, phone number, wedding date, the package you’re interested in and anything you write in your message.

Consultation form. Your training history, goals and schedule, plus health information (see the next section).

Nutrition plan orders. Your name, email, phone number, age and wedding date; what you want the plan to do; how you train and how active you are; how you eat now, including a typical day, foods you love and won’t eat, and how much time you have to cook. The health and dietary questions are covered in the next section.

Payments. Stripe takes payment. We never see your card details. Stripe tells us your name, email, the amount and whether the payment went through.

While you train with us. Progress notes, measurements, check-ins and any messages or photos you send your coach.

Website use. Anonymous statistics that never identify you (see Analytics).

Health information

The consultation form asks about medical conditions, medication, injuries, surgery, allergies and anything else that should shape your training. The nutrition form asks similar questions, plus your height and weight and any dietary requirements. We ask because it isn’t safe to programme training or nutrition without knowing these things.

The nutrition form also asks whether you are pregnant, breastfeeding or have had an eating disorder. We ask these only to check we can safely write you a plan. If the answer is yes, the form stops before payment and we don’t keep your answers.

A dietary requirement such as halal or kosher can reveal your religion, which the law protects in the same way as health. We treat it the same way.

Our legal basis. Health information is “special category” data. We hold it with your explicit consent, which you give by ticking a box on the form. You can withdraw consent at any time by emailing us. If you do, we may not be able to keep training you or write your plan safely.

If a legal claim might arise, we may also keep your health information so we can establish or defend that claim. This is a separate legal basis, so it can apply even after you withdraw consent. It is limited to the period set out in How long we keep it.

Who sees it. Your health information is seen only by our two coaches, Omar and Tazrin, and stored by the service providers listed below. We never sell it or use it for marketing. If we ever need to share it with someone else, such as a physiotherapist you’ve asked us to speak to, we will ask you first.

How we use it

Who else handles your data

We don’t sell your information. These services handle it so the business can run:

• Muscleworks, the gym where we train. If your package includes membership, we give them your name and contact details to set it up. Muscleworks is responsible for how it uses that information as a member’s record.
• Resend, which delivers form answers to us by email and sends your order confirmations. Resend is based in the US. Transfers are protected by the standard contractual clauses and UK Addendum in Resend’s data processing agreement.
• Stripe, which takes payment. Stripe receives your name, email and order reference, never your form answers. Payment happens on Stripe’s own checkout page.
• netcup, which hosts our website on our own server in Nuremberg, Germany.
• Cloudflare, which sits in front of our website to deliver it quickly and protect it from attacks. Every visit, and everything you send through our forms, passes through Cloudflare on its way to us.
• Microsoft 365, our business email, where form answers arrive.
• WhatsApp, if you choose to message your coach there. Messages are end-to-end encrypted, but WhatsApp (owned by Meta) is a separate service with its own privacy terms.

Each provider only uses your information on our instructions, apart from Muscleworks, as explained above.

Photos and testimonials

We only use your photos, videos, before-and-after pictures or comments in our marketing if you give us separate written consent. You can withdraw it at any time. We will then stop using that content in anything new and take it down from our website and social media where we can.

Marketing emails

We only send you news and offers if you have ticked a box to say yes, for example on our website or at an event. Every email has an unsubscribe link, and you can also just email us.

Cookies and browser storage

This site sets no advertising or tracking cookies and no third-party cookies. It uses two small items of browser storage:

• wfc_mode remembers whether you’re viewing the bride or groom version of the site.
• wfc_cookie_consent remembers that you’ve closed our cookie notice.

Analytics

We use Umami to count visits, pages read, country, device and browser type, which links bring people to the site, and which buttons and forms people use. Umami sets no cookies and stores nothing on your device. It doesn’t record your name or anything you type, and doesn’t follow you to other websites. Your IP address is used only to work out your country and is not stored. We run Umami on our own server in the EU and keep its data for up to 24 months.

If you’d rather not be counted, turn on your browser’s Do Not Track setting or use a content blocker.

How long we keep it

We keep client records for 3 years because that is how long someone has to bring a personal injury claim. After that we delete them.

Your rights

You can ask us to:

• give you a copy of the information we hold about you;
• correct it if it’s wrong;
• delete it;
• limit how we use it;
• stop using it, including for website statistics;
• send the information you gave us to you or someone else in a portable format.

You can also withdraw consent at any time. Email privacy@weddingfit.co and we’ll reply within one month. Some rights have limits; for example, we may need to keep records we’re legally required to hold.

Complaints

If you’re unhappy with how we’ve handled your information, please tell us first at privacy@weddingfit.co and we’ll put it right if we can. You can also complain to the Information Commissioner’s Office at ico.org.uk.

Contact

The Wedding Fit Co Ltd, 71-75 Shelton Street, Covent Garden, London WC2H 9JQ.

Email privacy@weddingfit.co.